If you have questions about these guidelines, please contact Jim Westwood, the program coordinator, at mmvr18<at>nextmed<dot>com.

These format guidelines accompany the Presenter Guidelines . They are for researchers who wish to give an oral or a poster presentation, or organize an independent session. Please read them carefully before submitting your materials. We greatly appreciate your compliance.

The materials submission deadline is Thursday, July 15, 2010.

Oral & Poster Presentations (Long & Short Papers)

If you wish to give an oral (lecture) presentation, please submit a "Long Paper." A Long Paper should have 3 or 4 pages of narrative text plus 1 or 2 pages with illustrations only. Please submit your Long Paper as both MS Word and PDF documents.

If you prefer to give a poster presentation, please submit a "Short Paper." A Short Paper should have 1 page of narrative text and 1 page with illustrations and additional references. Please send your Short Paper as both MS Word and PDF documents.

In fairness to all authors, you must keep strictly within these page limits.

Your research description should include these key elements within clearly organized sections:

• Abstract
• Introduction (or Background or Problem)
• Methods & Materials
• Results
• Conclusions (or Discussion)
• Acknowledgment
• References
• Illustrations (including tables, figures, etc.)

Acknowledgments, such as research funding, are optional. References can be in any traditional format. On Short Papers (only), References may extend into the second page, with Illustrations.

Please clarify the current stage of your research: planned, in progress, completed, etc. Please specify, where applicable, the number of subjects (n=) in your study. Please include references to prior work!

If your research project has been presented before at MMVR, please clarify the novelty of this presentation in comparison to your earlier presentations.

We also welcome presentations of a visionary, overview, or historical nature (rather than based on a research project). However, your description should include sufficient detail to support your hypotheses and objectives.

PLEASE write clearly. Your first objective is to convince the your paper's reviewers of the soundness and originality of your research. Focus on what is most innovative, valid, and useful. Describe your tools and methods accurately, including any commercial products used. Keep in mind that reviewers are familiar with general issues in the field so background explanation should be succinct.

Please note: Authors who use LaTeX instead of MS Word may submit their papers in PDF and LaTeX. 

Please also note: These Long and Short papers are not the same as Proceedings submissions. The latter will be invited when accepted presentations are announced in September. 

Please download detailed formatting instructions for Long and Short Papers here:

MMVR18_PaperFormat.PDF


Independent Sessions

If you wish to organize an "Independent Session" (focus session, panel, workshop, or tutorial), please complete and return the proposal form by July 15, 2010:

MMVR18_IndepSess.doc

Please note our expectations, described in this proposal, for independent session organizers and their invited presenters.

Please also note that you should submit the proposal form by regular email and not via the submission process requested for Long and Short papers. 

Demonstrations

We will invite individual, laptop-based demonstrations later this year. The July 15 deadline does not apply to these casual demonstrations.


Submission of Contact Information, Publication Agreement & 

Long/Short Papers

You (or the intended lead presenter) must complete the Presenter Information form: http://www.nextmed.com/mmvr_presentersform.php

Please complete the Publication Agreement form:
http://www.nextmed.com/mmvr_agree.html

Please note that we do not claim any ownership of your materials. If you do not want your presentation materials included in the conference syllabus, please email us to confirm your desire.

Please upload the PDF and MS Word versions of your Long or Short Paper from here: http://www.nextmed.com/Abstracts/uploadForm.php

**Note (July 12, 2010): Please observe these two requests as the July 15 deadline approaches:   

• If you receive a confirmation from the system that your materials were uploaded successfully, please do NOT also email your files to us - this will overload our email system
• If you encounter technical problems uploading your materials, please send an email (without attachments) to the address below notifying us of your difficulty - we will arrange for an alternative submission route, if necessary.

On Thursday, July 15, our submission system may be challenged by the number of incoming files. If you experience problems, please do not panic! We will do our best to resolve issues in a timely matter and make sure you are included in the submission process. Our aim is to be sure all intended submissions are accommodated. 

Thank you for your compliance with these instructions! And once again: if you have questions, please contact Jim Westwood, the program coordinator, at MMVR18<at>nextmed<dot>com.